If you are a part of an organization, then you must have come across an outlook. What is the outlook? It is a mailing app in which people send their work or vital emails to their coworkers or bosses! I remember my first interaction with an outlook at my workplace! Danm it was frustating at first. But once, when I had a grasp on it. It started to grow on me! If you are someone who is new to Microsoft Outlook or someone who has some kind of problem using outlook. Then you have come to the right place!
My name is Scott, and I am here to guide you on how to use outlook effectively!
Make your account:
The first step is always the easy one. Outlook is a Microsoft product, so you know that it’s a Microsoft product. For which you have used your Microsoft account. And just in case if you don’t have one, then don’t worry as you can make a new one in just ten minutes! When you open the app, there are two things you can see. First, you will see the login sign, that would only work if you have a pre-account. And the second one is signup. Signup is what you need if you are new to Microsoft products! The signup process is simple, you just need to enter your initials and make an account!
Log in to your account:
You must have the appropriate email address and the correct password in order to log in! In order to make the password secure, it should contain a capital letter, number, and special character. It should also have a length of at least 8 characters. After that voila you’re in!
The common things that newbies find hard to do:
How to compose a new mail?
You can compose a new email in 2 ways. Either by clicking on the email and then typing or by clicking on the new mail icon right above the top right corner of your screen.
Once you have clicked on either of the options, you will see a blank page with some space for writing. Just like that! Although the page may be empty right now, don’t worry, it will be up soon! Choosing the person you want to write to or who will receive the email is as easy as clicking on their name.
How to check if you have new emails?
The second thing that many people find hard to do is to check their emails. But the con of having outlook is whenever you open that application, you will automatically receive new emails. Alternatively, you can look on the right side of your screen to see if you have sent mail to your boss or colleagues. You will find an icon of sent, click that icon, and you can check if your mails have been sent! But most of the things that people find hard to do is “How to refresh outlook email.”
How to refresh outlook?
Refreshing your outlook is the easiest and the simplest thing you must do. It is as easy as going to your “taskbar”, clicking on the little mail icon, and then clicking on refresh. All of your emails will appear on that new tab! It simply means that you will go to your taskbar and click on the mail icon. And then click on refresh!
How to find your email address?
If you need to find the email address of someone, here’s a solution. Simply click on the search icon and type your name or a keyword in it. Then choose “my files”, and you will see all of your emails. If you don’t see all of them, then try clicking on the compose button and typing in “mailto:your_name_here.” Or just simply go to your inbox and then click on the mailto icon there, type in your name, and hit enter.
How to delete emails?
Deleting Emails is simple in outlook. Open the email you wish to delete, then press the “delete” button in the top menu. The email will be completely erased from your process log.
How to change the view for emails?
When you have set up your account, it may seem a little difficult for you to switch between emails. But believe me, switching from emails is as simple as clicking on another tab and selecting another view! To change between options, just click on “More” at the top right corner of your screen.
How to add more emails?
You can easily add more than one email at a time when you have multiple emails! Just click on that little mail icon and then click on “add more email.” You will now see all those various mailboxes, just click on the one that you have and type in your email address.
How to update your mail?
You may have a few occasions where you need to update your email. You can simply click on the “more” button and then click on the add button. Then click on “update all”. And that’s it! You can see your new updates now!
In a nutshell:
Reading mail is easy in outlook! You just have to click and read! When you have made your name and email accounts, you can open outlook. And from there, there are many things that will help you with your outlook. Overall Outlook is a no-brainer app for those who want to use it. If you are a newbie, then I recommend that you try it for at least 2 weeks. Like every other application, there is a learning stage. Once you have grasped the outlook basics, you will be able to use it like a pro! In addition, the outlook is extremely secure for companies with a large number of employees. As a result, using this application is essential for anyone who wants their business to run smoothly and to have a handle on it.
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